Simplified Task Management Software for Streamlining Business Task Implementation

Task Management Professional

Task Management Professional

If you have one team of people working on one project, life can be challenging. As you expand beyond one team and work on multiple projects, it does not take long before stuff starts falling through the cracks. Let’s say you have five people who are working on a total of nine active projects along with their normal work activities outside of those active projects. It is easy to picture the magnitude of difficulty in trying to manage the chaos, while keeping an eye on the most critical tasks. Scale that up to 500 people working on 137 active projects, plus other tasks, and you can see why many departments primarily run on reactions and gut instinct without any reliable numbers to inform decisions. For the majority of managers, it is easier to hand upper management a pair of rose-colored glasses along with a spreadsheet of creative figures, compared to taking an accurate inventory of the individual grains of sand in the hurricane of work life.

One answer to this dilemma is to implement a simplified task management system for herding the cats along with the mice they are chasing. If you have been around software for any length of time, you may see my previous statement as a loaded answer, in which case you would be correct. There are unlimited ways to make your life worse with technology, and many fewer ways to utilize it to your advantage. For the sake of brevity, I will focus on describing what works and save the potentially more entertaining examples of what does not work for another day.

Simplified Task Management Software Particulars

Effective task management software provides tools to keep everyone on track as deadlines rapidly approach and priorities quickly shift. These tools are sometimes grouped with project management software to create a fully integrated system. Think of the typical project management tool as assisting with project planning, and an effective task management solution as focused on current assignments and implementation-related priorities.

Task management applications may be accessed via a hosted web-based model or locally installed. In either case, the rubber meets the road when a task is completed and something has been implemented. Following are the key attributes this type of software application needs to have for maximum impact on the tracking and implementation of tasks.

Key attributes of an effective task management application

  • Provide fast and intuitive mechanism to enter or update tasks.
  • Provide a reliable and centralized location to find the most up-to-date information about any task.
  • Enable management to view high-level information, with the ability to quickly drill down into any level of detail on an as-needed basis.
  • The system needs to be easy to use. If it is not, people will not keep the information in the system updated.

How do you know if you have the right system?

If people are still using the system after six months and it has become second nature, then this is a good indication that the system is being utilized and is helping get more tasks implemented. If after six months, you are still testing out the system and trying to work out the glitches, you have the wrong system. The system should be in the background assisting with organizing and completing tasks. It should not be the spotlight-grabbing, squeaky wheel that we need to spend a lot of effort on to get operational.

“Simplicity is the ultimate sophistication.” -Leonardo da Vinci


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